Meetings of the Board of Directors
Ascot Homeowners Association
September 7, 2002
Alice Burns, Secretary

The Ascot Homeowners Association Board met on September 7, 2002, at Alice Burns's house. The following were in attendance: Bob Naftal, Paul Celluzzi, Lars Okeson, Mike Lee, and Alice Burns.

The first order of business was to agree among ourselves on the positions and duties to be assigned. The following positions were assigned: Bob Naftal -- President, Paul Celluzzi -- Vice President, Mike Lee -- Vice President, Lars Okeson -- Treasurer, and Alice Burns -- Secretary.

It was decided that we would try to use email as much as possible to communicate the needs of the community and decisions that needed to be discussed for upcoming meetings. We exchanged email addresses at that time.

The board discussed the need for the community to be more informed at any give time using our own website. Paul is looking into getting a website domain name. Alice will ask the Chaneys if they would be willing to host a site for us. We will also need a volunteer to feed information to the site. There was a suggestion that if the Chaneys host and help with the site that their dues would be forgiven.

Lars will contact Patty Leto, the former board president, and invite her to the next meeting to help with the transition, and review issues that are ongoing. The Treasurer's report reviewed the budget. Lars will review the variable costs and report on any chagnes to the budget. Community and legal costs should be lower. There was some discussion of increasing dues but it was tabled until the budget has been reviewed.

Paul has the Architectual Guidelines and will distribute a copy to the board members for review. At the next meeting we will discuss any changes and then distribute a copy to the neighbors and wait 30 days for comments. Some issues will need to be more defined, such as rules for commercial vehicles. The board felt the need to look at material issues that would affect property values.

The By-laws are in need of review also. A few issues were discussed, such as transfer of property and capital outlay. Any changes will require a vote by the community and will need to be reviewed by our lawyers.

The basketball hoop at the end of Burywood is insured at this time. The HOA's insurance increased by 50 per cent to insure the basketball hoop. Given the increase, the board discuss the need for the HOA to have such an asset. The board decided to offer the property owners who requested Ascot HOA to purchase the basketball hoop, to buy it back at a cost of $750.00. If they accept the offer, the HOA will transfer ownership through a bill of sale to the homeowner. If the homeowner chooses not to purchase the basketball hoop the HOA will remove the hoop.

Speeding continues to be a problem. Many possibilities were mentioned -- speed bumps, stop signs, blinking lights, rumble strips, etc. There is a possibility that a stop sign can be placed along Bishopsgate Way if the HOA petitions VDOT. In every solution the board needs to consider the homeowners that will be affected by any change in front of their house. A committee needs to be formed to look into the best solution. The following committees and volunteers are needed to be formed: Social Committee, Speeding Committee, Community Watch volunteer, Newsletter Volunteer, and Homeowners Packets volunteer.

It was decided that the meetings will be held on the second Monday of each month. The next meeting will be on November 11th, at 7:30.

Respectfully submitted,

Alice Burns
Secretary
Ascot Homeowners Association